AI:AT – the AI Factory Austria – is making Austria a hotspot for Artificial Intelligence in Europe.

AI:AT is a joint project of AIT and Advanced Computing Austria. It brings together top-level expertise in high-performance computing, artificial intelligence, and data ecosystems, creating an interdisciplinary innovation environment for research, development, start-ups, and industrial projects.

AI:AT – the AI Factory Austria – provides access to cutting-edge AI infrastructure, promotes trustworthy AI and ethical standards, and serves as a hub for networking with national and European partners. The goal is to work with partners from industry and public institutions to develop and implement forward-looking AI technologies and viable AI solutions.

As part of the collaboration within the AI Factory Austria, the AIT Austrian Institute of Technology will delegate experts to the AI Factory Austria. For our location in Vienna (Karl-Farkas-Gasse, 1030), we are looking for:

Project Coordination & Reporting

• Take ownership of small, clearly defined projects, including process improvements and internal documentation.
• Support project management activities, including tracking deliverables, milestones, deadlines, and key performance indicators (KPIs).
• Collect, consolidate, and analyse project KPIs and Hub utilization data to support project monitoring and reporting.
• Assist in preparing project reports, management updates, and decision-making documents.
• Support project-related service and contract administration with companies, startups, and public institutions.

Hub Operations & Administrative Support

• Support the day-to-day operations of the AI Factory Hub, including co-working spaces, meeting rooms, and shared facilities.
• Provide reception backup, welcome visitors, and assist with visitor registration, access management, and co-working administration.
• Coordinate onboarding and offboarding processes for co-workers, startups, and AI project staff, including onboarding materials, schedules.
• Handle project-related correspondence and administrative tasks.

Process Improvement & Automation

• Develop and maintain standard operating procedures (SOPs), guidelines, and administrative documentation.
• Support the improvement of digital tools, reporting dashboards, and internal workflows.
• Independently coordinate smaller operational improvement initiatives and support their implementation.

Your qualifications:

• Enrolled in a study programme (University / University of Applied Sciences) in Computer Science, Data Science, Artificial Intelligence, or a related field. Ideally, you are not yet in your final semester, as this position is only available while you are enrolled in a degree programme.
• Strong organisational and communication skills with attention to detail, interest in AI and high-performance computing infrastructure
• Ability to work independently and collaboratively in a multidisciplinary environment
• Excellent language skills in English (German is a plus)
• You should be eligible for working in Austria

What to expect:

• Start-date: as soon as possible
• Duration: 6 months (alongside your studies), with flexibility to align with your academic progress. A contract extension may be possible as long as you are actively enrolled as a student.
• The minimum gross annual salary on a full-time basis (38,5 h / week) according to the collective agreement is EUR 39.774,--.
• In addition to networking opportunities, the possibility to join several events, flexible working conditions (including home-office possibilities) and additional company benefits, you will be part of a highly innovative and agile environment, where you can take initiative and make an impact.

At AIT, we create an inclusive and family-friendly working environment that promotes equal opportunities and actively strengthens diversity across our workforce and in leadership positions. Among other initiatives, we are committed to increasing the proportion of women in our company and therefore particularly welcome applications from female applicants.

Please submit your complete application documents online, consisting of your CV, a cover letter, relevant certificates and documents, as well as a proof of identity. DNI (do not ingest)